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Thank you to our 2017 Diamond and Platinum Sponsors!

Sponsor/Exhibitor Logistics
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Thank you for sponsoring or exhibiting at the upcoming 2016 Alamo AFCEA Chapter Event (AACE), December 5 – 8 at the Westin La Cantera Resort in San Antonio, Texas. To receive the most benefit from your sponsorship or exhibit, please ensure you have completed the following items:


1.    Register Your Attendees for the Conference

All sponsors and exhibitors must register both paid and complimentary conference attendees online prior to December 3, 2016. Please refer to the sponsorship levels page on the AACE website if you are uncertain of the number of complimentary registrations included in your chosen sponsorship level. All exhibits come with two complimentary full conference passes. Additional sponsor/exhibitor passes may be purchased for $275.


You can also register online here.


2.     Book your room at the conference hotel
The negotiated room rate of $175 at the La Cantera Resort will expire Monday, November 14 , and availability is limited. If you have not yet made your hotel reservations, please reserve at THIS LINK or call 210-558-6500 and reference the AFCEA ACE Chapter Event.

·         Standard Room Rate for Non-Government Attendees: $175

·         Other room rates available upon request

3.    Register for the Golf Tournament

You do not want to miss one of the conference’s most valuable networking opportunities! Spots are available for players and teams for the annual AACE golf tournament on Monday, December 5, 2016. There will be a duel shotgun start at 12:00 pm on the resort’s two scenic courses. Registration and additional tournament information can be found here.


4.    Advertising Specs

If you are a Diamond, Platinum or Gold level sponsor, you will receive a complimentary full, half or quarter page advertisement, respectively, in the conference show guide as part of your sponsor package. Those sponsors, as well as any organization that has purchased an advertisement, should note the ad specs and upload link are HERE and the artwork deadline is November 11, 2016.


5.    Hotel Shipping

If you plan to ship something that will need to be processed by AFCEA management (packet inserts, etc.), please ship the items directly to the hotel to arrive no earlier than Wednesday, November 30 and no later than Friday, December 2. The hotel address is 16641 La Cantera Parkway, San Antonio, TX 78256 and send to the attention of Alamo AFCEA: Lindy Jordan.


NOTE: Do NOT ship exhibit materials to the hotel. If you plan to ship your exhibit materials, please use the information provided in the attached exhibit kit.


6.    Exhibit Information

If you are exhibiting at the event, please refer to THIS LINK for the E-Kit and all relevant information. 

UPDATE: Please note this change from the E-Kit- To order electricity, etc. please use THIS FORM and send to

Standard wireless internet is included with booth purchase. Additionally, please make note of the below exhibitor schedule. Upon check-in, you will receive one handheld lead scanner, as a benefit of your exhibit booth.  Additional scanners will be available for rent at the registration desk.  More lead retrieval information will be forthcoming.


Exhibitor move-in:         Monday, December 5                   9:00 a.m. – 5:00 p.m.

Exhibit hours:                Tuesday, December 6                  7:00 a.m. – 4:00 p.m.

 Wednesday, December 7             7:00 a.m. – 4:00 p.m.

Exhibitor move-out:       Wednesday, December 7             4:00 p.m. – 6:00 p.m.



Thank you for your prompt attention to these items! Please direct any questions to or 866-445-9114.

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